• Irit Levi

Scheduling app: ScheduleOnce

When I was just starting out, I signed up to Calendly, like one does.

I wasn't smart enough to make the most of my trial period, and it ran its course before I knew what was what.

I was left with one meeting type option and an annoying UX.


I quickly found a wonderful tool that had everything I needed. But it was in it's final days. It closed shop and I was left with nothing.

I spent 6 months looking for an alternative.


When I found ScheduleOnce, I was doing backflips because I was so happy.





ScheduleOnce set up is a bit different than other scheduling tools.

You can create different types of events based on a number of different criteria.

For example, you can have a different event type for 15, 30 or 60-minute meetings.

You can set a different type based on location (phone, in-person, or online). And even then, you can create a different type based on price.


The tool also enables you to create group meetings or send out one time links for potential prospects, or for clients. You can also great a set of multiple meetings and sell them as a group. This is great for coaching calls and group sessions.


While most scheduling apps don't include payment collection in their free plans, ScheduleOnce actually does enable you to collect payment using PayPal. Instead of paying a monthly fee, you pay 1% of each transaction.


For companies just starting out, this pay-as-you-go payment method can save quite a bit of money.


Once you have set your event types, you can now create booking pages.

Booking pages can help you differentiate between clients, sales people, team members, and more.

Each booking page can be personalized and can include different event types.

You set your availability based on the booking page.


Availability is set using a calendar view - which makes it so much easier to use, in my mind.

You can also define exceptions to your availability rules. This is such a useful feature.


For each meeting, you can set reminders and notifications to you and your customers. Notifications can be sent via email or text messages. Customizing the notification content is a paid feature, but the basic set is pretty good.


Another great feature is form and field customization. You can create a new form for each event type. This means you can collect data about your prospects and customers with ease. You can then use this data for personalization.


Branding the tool is a paid feature, but you can upload your logo to any page. To be honest though, their paid plan is cheaper than most other paid plans. So if this is an important feature for you - it's totally worth the investment.


ScheduleOnce integrates with so many other tools.

Whether you're a Zoom user, or you prefer Google Meets, MS Teams, GoToMeeting, or many others - this tool has that integration.

It also integrates with Zapier - opening up a whole new world or possibilities.


Can other tools do all of this? Most can in one way or another - but none so easily, and none have such a wide variety of options in their free plan.


I suggest you check it out and see for yourself.


Note: this article contains affiliate links. The opinions expressed are my own.

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