PM tool review: Asana
Updated: Mar 24
A few years ago, I was working for a company that was mainly made up of working moms. Most of us were working from home at various hours of the day.
We needed a tool to make sure everyone was on the same page.
We wanted to collaborate on documents and share comments and insights.
We tried Asana.
We were disappointed.
We moved on.
And since then I had this sort of bad opinion of the tool.
A few months ago, I started working with a client who was/is heavily invested in Asana.
I fell in love with the tool.
So much so, that I started to use it for my own project management. At least for bigger and more complex projects. (Though it's suitable for smaller, day to day tasks as well).
Set up is quick and easy. Especially since they have some great templates for you to start with.
These templates can be for projects, meeting agendas, business plans and even importing an existing worksheet.
Each project can be separated into sections with a list in each section. Love it already.
I get to see the entire project at a glance and also go in deeper if I want.
For each task (or item) on a list, the main view gives me columns with various status updates.
There are some basic columns that come with the templates, such as assignee, due date and priority. And if you have a premium account, you can add columns that suit your workflow such as progress and status and add tags to tasks as well.
You can set due dates to a range, and not to just one day. I love that feature.
When you click on a task, the window opens from the right and you can see more details about the tasks. You still see the entire project workflow on the left, so you have the task details in the context of the project.
This is very useful if you have data in one task that relates to another task.
Each task can have sub-tasks. And of course you can build dependencies. So that one task blocks another task.
One of the cooler features is that you can share a task in multiple projects. So you don't have to duplicate it. It's really easy to do.
Specific tasks can be marked as milestones. This is really great if you use their timeline view (another premium feature).
You can like a task - but I'm not really sure why this would be useful.
Another great feature is that you can share specific tasks with guest users. So great when working with clients.
Attaching a file from your computer is a no brainer, but better yet, is that you can attach a link to a file in Dropbox, Google Drive and One Drive.
This is the feature my team needed way back when.
This way, everyone is working on the same version of the document (hopefully with track changes on).
All of this is just a review of the List view.
There is also a board view, timeline, calendar, progress, form and now dashboard view. Plus more. I could write a series just about this product.
I found this tool made so much progress since I last visited it.
I highly recommend you check it out and see if it suits your project management needs.
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